Effective Date: 3rd February 2020
This is the Obelisk Privacy and Cookies policy (the “Privacy Policy”) for our web application hosted at https://profile.obelisksupport.com/ (the “Site”). We ask that you read this Privacy Policy carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information.
We may amend this Privacy Policy from time and any changes we may make in the future will be posted on https://profile.obelisksupport.com/privacy-policy. Every time you wish to use the Site, please check the Privacy Policy to ensure you understand the terms which apply at that time.
The Site is operated by Obelisk Legal Support Solutions Limited (“we”,“us” and “our”). For the purposes of the General Data Protection Regulation (“GDPR”) and the Data Protection Act 2018, we are the data controller.
Our Privacy Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
We are committed to protecting privacy for everyone who accesses and uses the Site and we ensure that any data you provide to us is processed with due care and attention and in compliance with the requirements of the GDPR and Data Protection Act 2018.
We collect personal information about you when you access our website, register with us and contact us.
We may collect and process the following data about you:
Information you give us: You may give us information about you by filling in forms on the Site or by corresponding with us (for example, by e-mail or chat). This includes information you provide when you register to use the Site, or when you report a problem with the Site. The information you give us may include your name, address, e-mail address and telephone number, work and education history, qualifications information and eligibility to work, date of birth, username, password and other registration information, personal description and photographs, or details of changes to your account that you notify us of such as holiday settings or address changes, that you provide by completing forms on the Site, including if you register as a user of the Site, subscribe to any service, upload or submit any material via the Site or request any information.
Information we collect about you and your device.
Each time you visit the Site we may automatically collect the following information:
technical information, including the type of device you use, a unique device identifier (for example, your device's IMEI number), the type of browser you use;
details of your use of or your visits to the Site and the resources that you access and any data you upload or download (if applicable).
Information we receive from other sources.
We also collect personal information about you from other sources as follows: -
Professional and Regulatory Bodies
Law Society’s website at http://solicitors.lawsociety.org.uk.
The website for Bar Standards Board at https://www.barstandardsboard.org.uk/
The website for Companies House at https://beta.companieshouse.gov.uk.
If you contact us, we may keep a record of that correspondence and record what you say or do.
To help administer your account on the Site and to keep you informed of suitable opportunities, we may record details of your interactions with us. We may record and keep track of conversations you have with us including phone calls, face-to-face meetings, letters, emails, live chats, video chats and any other kinds of communication. We may use these recordings to check your instructions to us, assess, analyse and improve our service, train our people, manage risk or to prevent and detect fraud and other crimes. We may also capture additional information about these interactions, e.g. telephone numbers that you call us from and information about the devices or software that you use.
We also collect information in the aggregate to provide us with a better understanding of the users of our Site, their browsing patterns and preferences. This aggregate data does not contain personally identifiable information.
We will use the information you provide to:
administer your account on the Site;
contact you regarding Consultant Engagement opportunities;
send your information to Obelisk customers;
audit the downloading of data from the Site;
improve the layout and/or content of the Site;
identify visitors to the Site; and
send you our regular newsletters and updates as well as information about the events we host, and other information that we think you may find useful or which you have requested from us.
notify you of any changes to our Site that may affect you.
This website is not intended for use by children and we do not knowingly collect or use personal information relating to children.
You can tell us not to contact you or tell us you do not wish us to continue to send you information in this way by contacting us using the Contact Details at the end of this Privacy Policy.
When we use your personal information, we are required to have a legal basis for doing so. There are various different legal bases upon which we may rely, depending on what personal information we process and why.
The legal bases we may rely on include:
consent: where you have given us clear consent for us to process your personal information for a specific purpose.
contract: where our use of your personal information is necessary for a contract, we have with you, or because you have asked us to take specific steps before entering into a contract.
legal obligation: where our use of your personal information is necessary for us to comply with the law (not including contractual obligations).
legitimate interests: where our use of your personal information is necessary for our legitimate interests or the legitimate interests of a third party (unless there is a good reason to protect your personal information, which overrides our legitimate interests).
Further information—the personal information we collect, when and how we use it
For further details on when we collect personal information, what we collect as well as how we use it, please read the following sections:
| When information is collected | What information we ask for | How and why we use your information |
|---|---|---|
| When you register with us | Contact details: your name, address, e-mail address, CV, telephone number and photograph. | We ask for this:
We rely on contract as the lawful basis for collecting and using your personal information. We will keep this information until such periods as specified in the section headed Retention Period: How long we’ll keep your information. |
When you update your work history and send us your CV |
Work, education history and qualifications |
We ask for this:
We rely on contract as the lawful basis for collecting and using your personal information. We will keep this information until such periods as specified in the section headed Retention Period: How long we’ll keep your information. |
Telephone Conference Calls/ Voice recordings: When you register with us as part of the onboarding process |
Name and Confirmation of work history and qualifications |
We will rely on consent for particular uses of your personal data and you will be asked for your express consent, if legally required. For instance, consent may be the lawful basis for processing including permission to introduce you to an Obelisk client. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time. We will keep this information until such periods as specified in the section headed Retention Period: How long we’ll keep your information. |
When you enter into a Consultancy Agreement with us |
Contact Details: Name Email and Home Address/ Company Address and Registered Company Number |
We rely on contract as the lawful basis for collecting and using your personal information. We will keep this information until such periods as specified in the section headed Retention Period: How long we’ll keep your information. |
Each time you visit the Site |
We may automatically collect the following information:
|
We rely on consent as the lawful basis for collecting and using your personal information. We will keep this information until such periods as specified in the section headed Retention Period: How long we’ll keep your information. |
We may share your contact details, photograph, work history and qualifications with Obelisk Clients.
We will only share your information with Obelisk Clients with your permission. Some of those Clients may be based outside the European Economic Area — for further information including on how we safeguard your personal data when this occurs, see ‘Transfer of your information out of the EEA.
We will share personal information with law enforcement or other authorities if required by applicable law.
We will not share your personal information with any other third party.
We keep information in line with our data retention policy. For example, if you’re one of our Consultants, we’ll normally keep core contact data and information concerning your work history for one year from the end of our relationship and copies Consultant Agreements for seven years from the end of our relationship. We retain information to comply with legal or regulatory requirements or for our legitimate purposes, such as responding to enquiries, and may sometimes need to keep it for a longer period; if we don’t need to retain it for as long, we may delete, destroy or anonymise it sooner. This enables us to comply with legal and regulatory requirements or use it where we need to for our legitimate purposes such as dealing with any enquiries.
Cookies are small pieces of information which are issued to your computer when you visit a website and which store and sometimes track information about your use of that website. A number of cookies we use last only for the duration of your web session and expire when you close your browser. Other cookies are used to remember you when you return to the Site and will last for longer. Although they do identify a user's computer, cookies do not personally identify users.
We use cookies to distinguish you from other Site users. This helps us provide you with a good experience when you use the Site and also allows us to improve the Site.
Most web browsers automatically accept cookies but, if you prefer, you can set your browser to disable cookies or to notify you when you receive a cookie, giving you the chance to decide whether or not to accept it. Please note however, that by blocking or deleting cookies used on the Site you may not be able to take full advantage of the Site as it may impair your use of or prevent access to some areas. If you do leave cookies turned on, please take care to sign off when you are finished if using a shared computer.
If you would like more information about cookies, go to https://ico.org.uk/your-data-matters/online/cookies/
The Site may contain links to websites that are not managed by us. We assume no responsibility for the privacy practices or the content of those websites. Therefore, please read carefully any privacy policies on those websites before either agreeing to their terms or using those websites.
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Your account information is password-protected for your privacy and security. You can play an important role in keeping your personal information secure by maintaining the confidentiality of your password used on the Site. We recommend that you change your password from time to time for additional security. Please advise us immediately if there is any unauthorised use of your account by any other Internet user or any other breach of security.
Backups are run to prevent loss of information, and our Internet servers are housed in secure facilities.
It is advisable to close your browser when you have finished your user session to help ensure others do not access your personal information if you use a shared computer or a computer in a public place.
If we transfer your information outside of the EEA, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this policy. These steps include imposing contractual obligations on the recipient of your personal information or ensuring that the recipients are subscribed to ‘international frameworks’ that aim to ensure adequate protection. Please contact us using the details at the end of this policy for more information about the protections that we put in place.
We would like to send you information about our services, which may be of interest to you. Where we have your consent or it is in our legitimate interests to do so, we may do this by post, email or telephone.
If you have previously agreed to being contacted in this way, you can unsubscribe at any time by:
contacting us at the postal or email address at XI. How to contact us below; or
using the ‘unsubscribe’ link in emails.
For more information on your rights in relation to marketing, see X. Your rights below.
Under the GDPR and Data Protection Act 2018 you have a number of important rights free of charge. In summary, those include rights to:
If you would like to exercise any of those rights, please:
If you have questions or concerns regarding this privacy and cookies policy, please contact our Data Protection Officer, either via post at:
Obelisk Legal Support Solutions LimitedThis Privacy Policy was published on Effective Date.
We may review this policy from time to time and any changes will be notified to you by posting an updated version on our Site. If you do not agree with any aspect of the updated policy, you must immediately notify us and cease using our services.